In connection with the current Act on the amendment of certain acts on the health care system related to prevention, counteracting and combating COVID-19 (the so-called Anti-Crisis Shield), changes are introduced as far as occupational healthcare examinations are concerned.
Table of contents
The Occupational Medicine Service Act obliges the Employer to enter into an agreement with selected medical facility for the provision of preventive care to his/her Employees. Such an agreement should be concluded for a period of not less than one year.
As an experienced partner, Medicover helps you to fulfil the obligations specified by law, providing a comprehensive range of Occupational Medicine examinations: (after clicking the scopes below, you will be redirected to the subpage with full description of the examinations)
Preventive examinations – preliminary, periodic, follow-up
The Occupational Medicine preventive examination involves tests to determine an employee’s individual predispositions to work in a specific position under certain conditions. In this regard, account is taken of any harmful and onerous factors in a given working environment.
Preliminary examination – the following persons are referred: (infographics in each type of examination)
• new employees prior to the commencement of work
• employees who have changed their position
• employees whose job profile has been changed – where new risks emerge.
Periodic examinations – the following persons are referred:
• persons already working in a given position prior to the end of validity of their previous certificate.
Follow-up examinations – the following persons are referred:
• each Employee who was on a sick leave for more than 30 days; the Employee should undergo the examinations to obtain a medical certificate prior to re-commencement of work.
Referral to preventive examinations
The Occupation Medicine practitioner carries out the examination based on the original of the referral issued by the Employer. This document is kept in the patient's medical records and contains information about the risks and harmful factors occurring at a given workplace.
A properly completed referral should:
• be accurate and legible
• contain all the necessary data and information concerning the workplace in question
• bear the required stamps (company stamp with REGON Number [National Business Registry Number]) and the signature of a person authorised to issue the referral (the Occupational Health and Safety specialist or a person who knows the work environment, e.g. the manager of a given department)
• be filled out in Polish, along with the name of the job
Employees reporting for examinations should hold a referral which is valid 3 months from the date of issue.
The Occupational Medicine examination referral is an official document. Therefore, it is important that the information contained therein is up-to-date. The Employer is responsible for the contents of this document. The referral may be a significant document in legal proceedings, for example where an employee develops an occupational disease.
|A patient calls a dedicated phone number: 500 900 700||The patient is referred to occupational medicine examination||Tests/examinations and doctor’s consultations||Appointment with an occupational medicine physician||The patient is provided with a certificate right after the appointment with the occupational medicine physician||The patient may refuse to accept the test/examination results at the appointment with the occupational medicine physician|
Occupational Medicine helpline – 500 900 700 (Monday-Friday: from 08:00 to 20:00)
Sanitary and epidemiological examinations
The Employer must ensure that employees performing work, in which a transfer of infection to other people is possible, have a “Medical Certificate of an Examination Carried out for Sanitary and Epidemiological Purposes”. Employees are also obligated to have a valid “Booklet for Sanitary and Epidemiological Purposes”.
• The Employer shall issue the “Application for Carrying out Sanitary and Epidemiological
Examination at Centrum Medicover” to employees referred to sanitary and epidemiological tests.
• The employees shall schedule their appointment at the Medicover Centre via telephone (while arranging the appointment, employees are kindly requested to inform our staff about the need to have sanitary and epidemiological examinations performed).
• On the day of the appointment with the Occupational Medicine practitioner, employees shall report with their completed “Application for Carrying out Sanitary and Epidemiological Examination at the Medicover Centre” and the booklet for sanitary and epidemiological purposes.
• Based on the information contained in the application, the Occupational Medicine practitioner prescribes the necessary examinations.
• Once all the prescribed examinations have been performed, the Occupational Medicine practitioner issues two copies of a certificate. One of such copies shall be sent to the Employer by registered letter.
• The other copy, together with the booklet for sanitary and epidemiological purposes, shall be collected by the employee at the reception desk of the Medicover Centre where the examinations have been carried out. This can be done personally or through an authorised person.
List of works the performance of which carries the risk of transferring the infection to other people:
1. Work in positions involving continuous contact with people, posing a risk of transferring the infection by air and droplets and by air and dust to other people, regardless of the type of the occupational activities performed.
2. Work in positions related to the production, packaging, distribution or storage of non-packaged food, water intended for human consumption and oral medications, preparing and dispensing meals, water intended for human consumption and medications, as well as washing up dishes and containers for food, water intended for human consumption or on drugs, posing a risk of food-borne transmission of the infection to other people regardless of the type of occupational activities performed.
3. Work in positions involving contact with water and agents for the care of skin or mucous membranes other people and posing a risk of transferring the infection to other people by contact, regardless of the type of occupational activities performed.
Full information concerning the list of the above-mentioned works and places of their performance can be found in the “Application for Carrying out Sanitary and Epidemiological Examination at the Medicover Centre”.
• Journal of Laws [Dz.U.] of 2006, No. 25, Item 191 – the Regulation of the Minister of Health of 2 February 2006 on examinations for sanitary-epidemiological purposes.
• Journal of Laws [Dz.U.] of 2006, No. 133, Item 939 – the Regulation of the Minister of Health of 10 July 2006 on the list of works that are associated with a possible transfer of infection to other subjects.
• Journal of Laws [Dz.U.] of 2006, No. 132, Item 928 – the Regulation of the Minister of Health of 10 July 2006 on the list of pathogens and medical conditions caused by these pathogens, in case of which an infection excludes from performing certain work in the performance of which a transfer of the infection to others is possible.
• Journal of Laws [Dz.U.] No. 234 of 2008, Item 1570 – the Act of 5 December 2008 on combating and preventing infections and infectious diseases in humans.
• Journal of Laws [Dz.U.] of 2006, No. 171, Item 1225 – the Act of 25 August 2006 on food and nutrition safety.
Occupational Medicine helpline – 500 900 700 (Monday-Friday: from 08:00 to 20:00)
Pursuant to the Regulation of the Council of Ministers of 03 January 2012 on the list of professional activities and recommended preventive vaccinations required for employees (Dz.U. [Journal of Laws] 2012.40), employers are required to inform their employees and provide an opportunity for them to have these vaccinations administered.
Employee vaccination applies, above all, to employees who perform the following activities:
• involving production and distribution of food (important – the recommended hepatitis A vaccination is a new recommendation compared with the previous regulations)
• involving removal of municipal and liquid waste or maintenance of machinery used for this purpose
• requiring soil contact or related to animal husbandry
• related to contact with blood and other human body fluids
The wording “recommended vaccinations required for employees” means that the vaccinations are recommended, but not mandatory. However, the Employer should inform the employees who perform the above-mentioned activities about the recommended vaccinations in their workplaces as well as ensure that they get the relevant vaccinations. Employee vaccinations are not financed from public funds and their cost is to be borne by the Employer.
Employee vaccinations at Medicover can be performed during an appointment at a medical facility or during vaccinations at the employer's company.
VACCINATION IN THE MEDICOVER CENTRE or A FACILITY COOPERATING WITH MEDICOVER
• Vaccinations are carried out each time on the basis of a referral to employee vaccination
• The employees schedule an appointment for their vaccination under the occupational medicine helpline number (500 900 700).
• Vaccinations may be carried out together with the occupational medicine examinations (e.g. in the case of initial examinations) or at other times.
The application form for employee vaccinations at the employer’s company: https://www.medicover.pl/en/for-companies/contact-form/
Review of job positions
The review and description of the job positions is aimed to collect information relevant for subsequent preventive examinations of your employees. The review is carried out by a Medicover specialist for workstation inspections. The date of an inspection is agreed individually to make it as convenient for you as possible.
Conclusions from an inspection are recorded in the Working Environment Description Sheet. You retain the original, while a copy is kept in the occupational medicine records at Medicover and serves our physicians as additional information in the course of examining the employees of your company.
Occupational Health and Safety Committee
The Employer shall appoint an Occupational Health and Safety Committee (Polish Labour Code, Chapter XI). According to the Labour Law, such an obligation applies to employers with a payroll of more than 250 people. The Committee is an advisory and opinion-forming body in the issues of the working environment.
The tasks of the Committee include:
• reviewing the working conditions;
• periodical evaluation of the occupational health and safety status;
• giving opinions on the measures undertaken by the Employer to prevent work-related accidents and occupational diseases;
• formulating conclusions regarding the improvement of working conditions;
• cooperating with the Employer in the execution of its obligations regarding occupational health and safety.
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